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Delegation and Shared Calendar Access

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PrimeCal does not have a dedicated "delegate" or "proxy login" feature — there is no way for one user to log in as another user or to act in the system under someone else's identity. If you've used Google Workspace's delegate access or Microsoft Exchange's "Send As" / "Act As" permissions, those concepts do not have a direct equivalent here.

What PrimeCal offers instead​

The closest equivalent to delegation in PrimeCal is calendar sharing with Write or Admin permissions. When you share a calendar at the Write or Admin level, the other person can create, edit, and delete events on that calendar from their own account — without any proxy login or identity switching.

Each person keeps their own account. All changes they make appear under their own username in any future audit, but the events themselves live on your calendar exactly as if you had created them yourself.

Permission levels as delegation tiers​

You want the delegate to...Permission to grant
Only view events, no changesRead
Create and edit events on your behalfWrite
Manage events AND invite/remove other membersAdmin
Have full control including calendar settingsOwner (requires transferring ownership — cannot be revoked without the new owner's cooperation)

For most delegation scenarios, Write is the right choice. Admin makes sense when the person also needs to manage who else has access to the calendar — for example, an executive assistant who handles scheduling and also brings in occasional guest viewers.

See Permission Levels for the full breakdown of what each level allows.

How to set up delegated calendar access​

  1. In the left sidebar, click the three-dot menu (⋮) next to the calendar you want to delegate.
  2. Select Share calendar (or Calendar settings → Sharing).
  3. Enter the email address or username of the person you want to act as your delegate.
  4. Set their permission level to Write or Admin.
  5. Save.

The other person now sees your calendar in their sidebar and can create and edit events on it directly from their own PrimeCal session.

A practical example​

Alex Example manages the "Example Family" calendar. She wants Jordan to be able to add and update family events while she's away at a conference.

  1. Alex opens the three-dot menu on "Example Family" → Share calendar.
  2. She adds Jordan with Write permission.
  3. Jordan now sees "Example Family" in his sidebar alongside his own calendars.
  4. When Jordan adds a new event to "Example Family", it appears on Alex's calendar immediately, visible to anyone else the calendar is shared with.
  5. When Alex returns, she can leave the sharing in place (Jordan continues to co-manage) or remove Jordan's access by opening the sharing dialog and deleting his entry.

Limitations compared to full delegation​

Because there is no proxy identity, some things that traditional delegation supports are not possible:

  • Acting as another user: Jordan cannot send meeting invitations that appear to come from Alex's email address. Invitations he sends come from his own address.
  • Seeing the delegate's full account: Jordan only sees the specific calendar Alex shared, not her other calendars, tasks, or personal logs.
  • System-wide proxy: There is no "manage all calendars for this user" setting — sharing must be set up calendar by calendar.

Sharing calendars vs. sharing a whole account​

PrimeCal's sharing model is calendar-level, not account-level. This is intentional — it gives you precise control over what a delegate can access. If someone needs access to multiple calendars, share each one individually, or create a shared group calendar that all relevant people contribute to.

Continue Reading​