Permission Levels
When you share a calendar with someone, you choose how much they can do. PrimeCal has four permission levels: Read, Write, Admin, and Owner. This page explains exactly what each level allows.
Permission matrix
| Action | Read | Write | Admin | Owner |
|---|---|---|---|---|
| View events | Yes | Yes | Yes | Yes |
| Create events on the calendar | No | Yes | Yes | Yes |
| Edit existing events | No | Yes | Yes | Yes |
| Delete events | No | Yes | Yes | Yes |
| Share the calendar with others | No | No | Yes | Yes |
| Change other members' permissions | No | No | Yes | Yes |
| Remove members | No | No | Yes | Yes |
| Rename or change calendar settings | No | No | No | Yes |
| Delete the calendar | No | No | No | Yes |
What each level means
Read
The person can see all events on the calendar but cannot make any changes. They cannot create, edit, or delete events, and they cannot invite anyone else. This is suitable for people who just need to stay informed.
Write
The person can view, create, edit, and delete events on the calendar. They cannot change who has access or share the calendar with new people. This is the right level for active collaborators.
Admin
The person has all Write permissions plus the ability to manage the member list: they can share the calendar with new users and change or remove existing members' permissions. Admins cannot delete the calendar or change its name and core settings — only the owner can do that.
Owner
The owner has full control: all of the above, plus the ability to rename the calendar, change its settings, and delete it entirely. There is always exactly one owner per calendar. Ownership can be transferred if needed by contacting support.
When you create a calendar, you are automatically its owner. You remain the owner even after sharing with others.
When to use each level
| Level | Best for |
|---|---|
| Read | Family members or colleagues who need visibility but shouldn't edit. Kids checking a family schedule. Stakeholders who need to see a project timeline. |
| Write | Co-organizers who actively add and manage events. A partner booking family appointments. A colleague managing shared meeting slots. |
| Admin | Trusted co-managers who also handle the member list. A co-parent who invites grandparents. A team lead who onboards new members. |
| Owner | You — the person who created the calendar and is ultimately responsible for it. |
The Example family example
Alex Example created the "Example Family" calendar and is its Owner. Here's how she set up the sharing:
- Jordan Example has Write access. Jordan actively books family events — school pickup changes, dinner reservations, weekend plans. He can create and edit events directly.
- Robin Example (10 years old) has Read access. Robin can open PrimeCal and see whether there's a family dinner or a school event, but she can't accidentally delete or move anything.
- Milo Example (16 years old) has Read access. Milo checks the calendar for family plans but doesn't manage it.
If Alex wanted Jordan to be able to invite Grandma to the calendar, she'd upgrade Jordan to Admin. For now, Write is exactly what he needs.
Changing permissions
You can change any member's permission level at any time from the Share calendar dialog. Open the three-dot menu (⋮) next to the calendar, select Share calendar, find the person, and update their permission from the dropdown.
See Sharing Calendars for the full step-by-step process.