Managing External Attendees
Not everyone you invite will have a PrimeCal account. External attendees are people you invite by email address — they receive a standard meeting invitation they can respond to from any email client.
How To Invite External Attendees
- Open the event creation modal or edit an existing event.
- In the Attendees field, type an email address (instead of a PrimeCal username).
- PrimeCal recognizes it's an email (not a username) and adds the person as an external attendee.
- Save the event — the invitation email is sent automatically.
What External Attendees Receive
External attendees get an email containing:
- Event title, date, time, and location
- Organizer's name
- Accept, Decline, and Maybe buttons
- A description/notes if you included them
They click a button to respond — no PrimeCal account required.
Seeing Their Responses
External attendees' responses appear in the same attendee list as PrimeCal users:
- ✅ Accepted, ❌ Declined, ❓ Maybe, or ⏳ Pending
Limitations For External Attendees
External attendees (non-PrimeCal users):
- Cannot see the shared calendar
- Do not get the event added automatically to a PrimeCal calendar
- Can only respond via the email link
- Do not receive push notifications — only email
If an external attendee frequently joins your events, consider suggesting they create a free PrimeCal account. They'll get a much better experience with the full calendar view and push notifications.
Removing External Attendees
Same process as removing any attendee:
- Edit the event.
- Click × next to their email.
- Save — they receive a cancellation notification.
Example
May organizes a "Parent-Teacher Conference Prep" meeting and wants to include the school administrator (who doesn't use PrimeCal). She enters the administrator's email address as an attendee. The administrator receives a standard email invitation, clicks Accept, and May sees the response in the attendee list.