Viewing Attendee Status
As the organizer of an event, you can see how each invitee has responded at any time.
How To View Attendee Responses
- Click the event on your calendar.
- The event detail panel shows the Attendees section.
- Each attendee is listed with their current status:
| Status | What it means |
|---|---|
| Accepted ✅ | They confirmed attendance |
| Declined ❌ | They won't attend |
| Maybe ❓ | Tentative — they're not sure yet |
| Pending ⏳ | Awaiting their response |
Attendee Count
The event detail shows a summary count:
- "3 accepted, 1 declined, 2 pending"
This is especially useful when planning events with many attendees.
Editing When Not Everyone Has Responded
If you need to update the event time while some people are still pending:
- Edit the event.
- Update the time or date.
- Save — all attendees (including those who already accepted) are notified of the change and may need to re-confirm.
Reminding Attendees
Currently, PrimeCal doesn't send automatic reminder nudges to pending attendees. To follow up, you can message them directly or use PrimeCal's automation system to send a webhook-triggered notification via Slack or Teams.
Example
Will organizes "Q3 Planning Session" and invites five team members. Two hours after sending, he checks the event and sees:
- 3 accepted ✅
- 1 declined ❌
- 1 pending ⏳
He knows to follow up with the pending person before the meeting.