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Notification Preferences

PrimeCal can notify you about upcoming events, shared calendar changes, task handoffs, reservations, and system activity. You control which notifications you receive, through which channels, and — for advanced cases — how they're prioritized.

Where To Manage Notifications​

  1. Click the bell icon in the main navigation. This opens the Notification Center, where your notifications and conversation threads live.
  2. Click Settings in the top-right corner to open Notification Settings.

This is a separate area from your Profile page — notification delivery and priority aren't part of Profile settings.

Notification Types​

TypeDescription
Event remindersAlert before an event starts (timing is set per event, not globally — see below)
Shared calendar updatesWhen someone adds or changes an event on a calendar you share, or your access is granted/revoked
Group invitationsWhen someone invites you to a calendar-sharing people group, or responds to your invite
Task activityWhen a task assignment is accepted or handed back to you
Reservation activityWhen a reservation is created, updated, cancelled, or about to start
Automation alertsWhen an automation rule executes or fails
System notificationsPlatform-wide announcements, and gentle recovery/escalation nudges when something important went unacknowledged

Notification Settings groups these by category and lets you toggle each one independently.

Delivery Channels​

Each notification type can be delivered through:

  • In-app: always on — this is what fills the Notification Center itself
  • Email: sent to the address registered on your account
  • Browser push: push notifications in your web browser (requires permission)
  • Mobile push: on the iOS/Android app (requires notification permission on your device)
  • Slack / Microsoft Teams: if your workspace has one connected, notifications can also post there

You can enable or disable each channel independently per notification type — for example, event reminders as mobile push but not email, while automation failures go to email only.

Digest Cadence​

Each notification type also has a digest setting: immediate, hourly, or daily. Lower-priority notifications (see "How Priority Works" below) are batched into a digest by default even if you leave this on immediate — Critical and Time-critical notifications are the exception and are never held back or batched.

How Priority Works​

Every notification PrimeCal creates is automatically classified into one of five priority levels, shown as a colored dot next to its title in the Notification Center:

  • Critical — hard commitments; always interrupts immediately and requires you to acknowledge it
  • Time-critical — real time pressure; interrupts more insistently as the moment approaches
  • Coordination — needs a specific person to act; routed to whoever's responsible rather than everyone watching
  • Operational — day-to-day updates; held until a good moment or batched
  • FYI — good to know; always batched into a digest, never interrupts

This classification also affects timing: if you're in an active Focus session, Operational/FYI notifications (and Coordination items where you're not the one responsible) are held until the session ends, while Critical and Time-critical notifications still come through.

Inline Actions​

Notifications in the Notification Center can carry one-tap action buttons, depending on their type and priority class:

ActionWhat it does
ConfirmAcknowledges a time-critical item as handled
SnoozeRe-surfaces the notification again in 30 minutes
DelegateMarks that you're handing this off to someone else
ClaimMarks that you're taking ownership of a shared item
DoneMarks the underlying task/item as complete
UndoReverses a Done/Operational action
AcknowledgeRequired on Critical notifications before they're considered handled

Muting Calendars, Organisations, and Reservations​

Beyond per-type preferences, you can silence a whole calendar, organisation, or reservation from the "Mute" section in Notification Settings, or directly from a notification in the Notification Center. You can also mute just one conversation thread (for example, the comment thread on one specific event) without muting the whole calendar it belongs to. Muted notifications are still recorded — they're archived and marked read automatically instead of interrupting you — and you can unmute at any time.

Advanced Rules​

Notification Settings has a collapsed "Advanced rules" section for building your own conditions and overrides on top of the automatic behavior above. Rules can:

  • Mark matching notifications read, archive them, mute their thread, or suppress them entirely
  • Suppress specific delivery channels, or force a specific set of channels
  • Override the automatic priority class (for example, always treat a specific event type as Critical)
  • Hold matching notifications for the next natural gap instead of interrupting immediately
  • Batch matching notifications into a digest (hourly or daily)

Rules can be scoped globally or to a specific calendar, organisation, or reservation, and are evaluated in order — the first matching rule that doesn't have "keep evaluating further rules" checked stops the chain.

Per-Event Reminder Settings​

Reminders are set per event, not through a global default:

  1. Open an event's edit modal.
  2. Scroll to the Reminder field.
  3. Set the reminder timing (e.g., 10 minutes, 30 minutes, 1 hour before).
  4. Save the event.
tip

May sets a 15-minute reminder on "School Drop-off" events so she gets a heads-up even when she's focused on household tasks. Because reminders are per event, this doesn't affect the timing of any other event's reminder.

When you connect Google or Outlook calendars, their reminder settings can also be imported automatically if you opt in during sync — see External Sync.

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