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Managing Multiple Calendars

When you have five or more calendars — family, work, personal, kids' activities, hobbies — the sidebar can get crowded fast. Calendar groups are PrimeCal's way of keeping that sidebar organized: fold related calendars under a shared heading, and collapse or expand the whole group with one click.

Calendar Groups​

A group is a collapsible section in the sidebar that holds one or more calendars. Groups are purely organizational — they don't affect where events are stored or how they appear in the calendar view.

Sidebar showing calendar groups with Family, Work, and Personal sections each containing calendars

Creating a Group​

  1. In the sidebar, click + New Group (usually at the bottom of the calendar list, or in the sidebar overflow menu).
  2. The Create Group dialog opens. Enter a name for the group.
  3. Click Save.

The new empty group appears in the sidebar.

Create group dialog with a name field

Renaming a Group​

  1. Hover over the group header to reveal the group's options menu.
  2. Click Rename (or the pencil icon).
  3. Enter the new name and confirm.

Rename group dialog

Assigning a Calendar to a Group​

  1. Hover over a calendar name in the sidebar.
  2. Click the three-dot menu (⋮) next to the calendar.
  3. Select Move to group.
  4. Choose the target group from the list.

Group assignment dialog showing available groups to assign the calendar to

You can also move calendars between groups the same way — pick a different group from the same dialog.

Collapsing and Expanding Groups​

Click the group header (the group name row) to collapse or expand it. When collapsed, the calendars inside are hidden from the sidebar list and their events are hidden from the calendar view. Click again to expand.

This is the fastest way to declutter the view: collapse all groups except the one you want to focus on.

Toggling Individual Calendar Visibility​

Within any group (or in the ungrouped calendar list), you can show or hide individual calendars:

  • Click the colored dot or checkbox next to the calendar name to toggle it off.
  • The dot dims when the calendar is hidden.
  • Click again to restore it.

See Calendar Colors and Visibility for more detail on the visibility system.

Focusing on One Person's Schedule​

A common use case for families or teams: you want to look at just one person's events without the noise of everyone else's.

Example: May wants to check Noah's week before scheduling anything.

  1. She collapses the "Personal" group (hiding her own personal calendar).
  2. She hides Sue's School calendar by clicking its dot.
  3. She hides Will's Work and Personal calendars.
  4. She's left seeing only the Late Family calendar and Noah's individual events.

All the hidden calendars are still there — one click on each restores the full view.

Free Plan Limit​

The Free plan supports up to 5 calendars total. Groups themselves don't count toward this limit — only the calendars inside them do. The sidebar shows a count of your current calendars and the plan limit.

If you reach 5 and need more, consider whether some calendars can be consolidated (for example, putting both kids' events on the Late Family calendar with color overrides per event, instead of maintaining a separate calendar per child).

Paid plans support more calendars — see the PrimeCal Subscription System page.

Example: The Blate Family Sidebar​

Here's how the Blate family sidebar looks after a few weeks of use:

Family group

  • Late Family (Green)

Work group

  • Will — Work (Blue)

Personal group

  • May Personal (Pink)
  • Will — Personal (Indigo)

Kids group

  • Sue — School (Yellow)

That's 5 calendars across 4 groups — right at the Free plan limit. Noah's Basketball Practice events live on Late Family with an Orange event-level color override, keeping the total at 5 while still making Noah's events visually distinct.

When May wants to check just the family shared calendar, she collapses Work, Personal, and Kids in one pass — three clicks — and the view is immediately clean.

tip

Name your groups by role or area of life ("Work", "Family", "Personal", "Kids") rather than by person name. Roles stay stable even when individual people or calendars change.

note

Groups are a sidebar-only feature. They do not create any folder structure in the underlying data — events are associated with calendars, not groups.