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User Groups and Sharing

User groups let you create a named list of PrimeCal users — for example, "The Blate Family" or "Marketing Team" — and then share a calendar with the whole group in a single step. Instead of adding each person one by one every time you create a new shared calendar, you add the group and everyone in it gets access.

note

User groups (people groups) are different from calendar groups (sidebar folders). Calendar groups organize how calendars appear in your sidebar. User groups define a set of people you share calendars with. This page is about user groups. See Calendar Groups for sidebar organization.

When user groups are useful​

  • Your family shares several calendars — "Late Family", "School Events", "Sports Schedule" — and the membership is always the same people.
  • Your team has a recurring project calendar that new members need access to.
  • You run a club or community group with a stable list of members who all need the same calendar access.

Without groups, you'd need to manually add each person every time you share a new calendar. With a group, one step covers everyone.

Create a user group​

  1. Go to Settings → User Groups.
  2. Click Create group (or New group).
  3. Enter a name for the group, such as "Blate Family" or "Sprint 12 Team".
  4. Add an optional description to remind yourself and others what the group is for.
  5. Click Save.

Add members to the group​

  1. Open the group you just created.
  2. Click Add member.
  3. Search for the person by their PrimeCal username or email address.
  4. Select them from the results.
  5. Repeat for each person you want in the group.
tip

Members you add to the group don't automatically get access to any calendar yet. The group is just a list. Access is granted when you share a calendar with the group (see below).

Share a calendar with a user group​

  1. In the left sidebar, click the three-dot menu (⋮) next to the calendar you want to share.
  2. Select Share calendar.
  3. In the sharing dialog, switch from individual search to Groups (there may be a tab or toggle for this).
  4. Search for and select your user group.
  5. Choose a permission level: Read, Write, or Admin.
  6. Click Share.

All current members of the group are immediately given that permission on the calendar. New members you add to the group later will also inherit access.

Mix individual and group shares​

You can combine group shares and individual shares on the same calendar. For example:

  • Share the "Late Family" calendar with the group "Blate Family" at Read level.
  • Then individually share it with Will at Write level (overriding his group-level access).

Individual permissions take precedence over group permissions when they differ.

Manage group membership​

As your team or family changes, keep the group up to date:

  • Add a new member: open the group in Settings → User Groups → Add member.
  • Remove a member: open the group → find the person → click Remove.

When you remove someone from a group, they lose access to all calendars shared via that group (unless they also have individual access to those calendars).

An example: the Blate family​

May Blate creates a user group called "Blate Family" and adds Will, Sue, and Noah. She then shares:

  • "Late Family" calendar with the group at Read — everyone can see it.
  • She separately gives Will Write access (individual share overrides the group Read for him).
  • "School Events" calendar with the group at Read — one share covers all four family members instantly.

When grandma joins PrimeCal, May adds her to the "Blate Family" group. Grandma immediately gets Read access to both "Late Family" and "School Events" — without May having to re-share each calendar individually.